New York landlord forms / Move-In / Move-Out Inspection Checklist
New York Move-In / Move-Out Inspection Checklist
$19A room-by-room condition record signed by landlord and tenant at move-in, then reused at move-out — the single best protection against a disputed security deposit deduction.
Core state figures — deposit caps, notice periods, entry rules — independently verified by a licensed U.S. attorney.
What New York law requires
- Security deposit cap
- 1 month' rentN.Y. Gen. Oblig. Law § 7-108 · source
- Deposit return deadline
- 14 days after move-outN.Y. Gen. Oblig. Law § 7-108 · source
- Month-to-month termination notice
- 90 daysN.Y. Real Prop. Law § 226-c · source
- Pay-or-quit notice (late rent)
- 14 daysN.Y. RPAPL § 711(2) · source
- Late fee guidance
- lesser of $50 or 5% of monthly rentN.Y. RPL § 238-a · source
Frequently asked questions
Is a move-in checklist legally required?
Some states require a written condition statement before a deposit is collected; in every state it's strong evidence if a deposit deduction is ever disputed.
Do I need to fill this out again at move-out?
Yes — compare the same rooms against the same checklist so any new damage is clear. Bundle purchasers can re-edit this document within their 12-month window.
Need more than one document?
The Complete Landlord Pack includes this document plus 5 more for New York, with unlimited edits for 12 months.
See the New York pack